Updating Your Phonebook Entry (PhUpdate)

Summary: PhUpdate is a utility to update some parts of your entry in the UCI Electronic Directory. Login with your UCInetID and password to subscribe to the printed campus & medical center telephone directory, to view and edit your record, make any changes to fields where updates are allowed and press the Submit Change Request button. You will get a confirmation that your update was successful and you will see your updated listing.

Related Information

UCI Electronic Phonebook Overview

PH (PHWWW) is the interface to the UCI Electronic Directory database of University faculty, staff, and students. The database contains all the information in the UCI Electronic Directory along with other information. This database is maintained by Office of Information Technology.

PH Field Descriptions

alias: This is your UCInetID. UCInetIDs are used to authenticate users for various services on UCInet. To change your UCInetID go to http://www.nacs.uci.edu/ucinetid/change-policy.html.

name: Your name entered as First MI. LAST.
If the information is incorrect, contact your department's Human Resource representative to update your official name in the Payroll/Personnel System. To find out who that person is, login into PhUpdate and look for the text "To update EMPLOYEE fields that you cannot change using this page, please contact the person in your department who is authorized to update the phonebook." There willl be a link to the person in your department who make the changes for you.

nickname: Your nickname. Nicknames are searched by default when people query the UCI Electronic Phonebook. If you have declared a nickname, it is used on the "From:" line of email messages that are sent through UCInet's Mail Transfer Agents (MTA.SERVICE.UCI.EDU).

email: Your electronic mail final delivery address. This is not your @UCI.EDU address but the address where you read your mail, your email delivery point. For example, if you use OIT Mailbox Services, your "email" field would be jsmith@es.nacs.uci.edu (replace jsmith with your own UCInetID).

email_address: Electronic mail address that is in the UCI Electronic Directory. For most people this is YourUCInetID@uci.edu. This field cannot be changed directly; it is generated automatically each night based on the value of your "rewrite" field.

phone: Your office telephone number. To change this field, contact your department's authorized directory coordinator who will make the change electronically.

emergency_cell: This is the number of your text-enabled cell phone where emergency notifications from campus officials will be sent. This does NOT appear through online queries.

fax_number: Your FAX number. To change this field, contact your department's authorized directory coordinator who will make the change electronically.

department: Your home department. This field is updated automatically from the Payroll/Personnel System. If the information is incorrect, contact your department's Human Resources representative to update your home department code in the Payroll/Personnel System.

title and title2: Your "working" title or titles. To change these fields, contact your department's authorized directory coordinator who will make the change electronically.

department_code: Your home department "code." This field is updated automatically from the Payroll/Personnel System. If the information is incorrect, contact your department's Human Resources representative to update your home department code in the Payroll/Personnel System.

mailcode: Your University Zot code, the "4" part of zip+4. To update this field, you can go to Mail Services Update Employee Zotcode or you can contact your department's authorized directory coordinator who will make the change electronically.

hours: Your office hours.

project: Your current project(s). This field appears only in the UCI Electronic Phonebook, not in the printed directory.

ext: Th last four and five digits of your phone number. This field is automatically generated for the value in the field "phone" once a night; it cannot be changed directly.

office_address and office_address2: Your office address or addresses. To change these fields, contact your department's authorized directory coordinator who will make the change electronically.

other_Info: Anything else you'd like people to know. This field appears only in the UCI Electronic Phonebook, not in the printed directory.

student_address: Your home address (for students only). To update this field contact the Registrar.

major: Your major (for students only). To update this field contact the Registrar.

last_first_name: Your name entered as LAST, First MI. This field is automatically generated from the "name" field.

printed: This field is "1" if you are printed in the UCI Campus and Medical Center Directory, "0" if your listing is not printed. This field cannot be changed.

rewrite: If this field is "1", the "From" line in your mail messages will be rewritten to your UCInetID@uci.edu. If it is "0", your "From" line will be the same as your "email" field. This field also controls what displays in the "email address" field. The default value is "1" To change this field contact Postmaster@uci.edu.

picture_url: The URL of your picture. This field appears only in the UCI Electronic Phonebook, not in the printed directory.

home_page_url: The URL of your home page. This field appears only in the UCI Electronic Phonebook, not in the printed directory.

callsign: Your HAM radio callsign. This field appears only in the UCI Electronic Phonebook, not in the printed directory.

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