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Friday August 2nd, 2013

OIT > Email > Spam > Outlook XP

Configuring Spam Scanning for
Outlook XP for Windows

Creating a Spam folder

  1. Click on the File menu at the top of the screen, then choose New, then Folder (See Figure 1)

Figure 1. File menu
Figure 1

  1. If you do not see an option for Folder, you may have to click on the double-arrows at the bottom of the menu to uncover it (See Figure 2)

Figure 2. Expanding the menu
Figure 2

  1. Enter "Spam" or any folder name of your choosing into the dialog and click OK (See Figure 3)

Figure 3. Spam Folder Creation
Figure 3

  1. You should now have a folder with whatever name you chose in your folder list

Creating a Spam filter

  1. Click on the Tools menu at the top of the screen, then choose Rules Wizard (See Figure 4)

Figure 4: Tools menu
Figure 4

  1. Click the New button (See Figure 5)

Figure 5: Rules configuration
Figure 5

  1. Select Start from a blank rule and click Next (See Figure 6)

Figure 6: Rules Wizard
Figure 6

  1. Check the with specific words in the message header box* (See Figure 7)
    * You may have to scroll to see this option
  2. Under "Rule description (click on an underlined value to edit it):" click on the underlined phrase specific words (See Figure 7)

Figure 7: Rules Wizard
Figure 7

  1. Enter the text "X-UCIRVINE-SpamScore: sssss " into the text box (See Figure 8). This will set your Spamscore to 5. You can lower this score by typing in fewer "s" for stricter filtering rules.
  2. Click Add then OK (See Figure 8)

Figure 8: Search Text
Figure 8
  1. Click the Next button.
  2. Check the move it to the specified folder box (See Figure 9)
  3. Under "Rule description (click on an underlined value to edit it):" click on the underlined word specified .

Figure 10: Rules Wizard
Figure 9
  1. Select your "Spam" Folder from the list* (See Figure 11)
    * You may have to click the "+" next to Inbox to see this folder

Figure 11: Rules Wizard
Figure 11

  1. Your "Rules Wizard" window should now look like this (See Figure 12)

Figure 12: Rules Wizard
Figure 12

  1. If it does not, repeat steps 11-13, and make sure that you clicked on specified in the right place. This will filter email sent to your '@UCI.EDU' address.
  2. Repeat steps 3 - 15 to create additional filters. As an example, enter "X-NACS_ES-MailScanner-SpamScore" into the Header: text box to create an additional filter if you use E4E/EA for your email delivery point. Check with your local Computer Support Coordinator in your School or Department to see if there are additional Spam tags on their local mail delivery systems.
  3. Click the Finish button, then OK to close the Rules Wizard and save your Spam filter

Please Note: Because SpamAssassin is unable to determine with 100% accuracy if a message is unsolicited, you will want to check your Spam folder frequently for legitimate emails, as well as to delete the actual Spam.

Now you are setup for Spam filtering. If you have any problems, please call the OIT Help Desk at 949-824-2222, Monday through Friday, 8:00 AM to 5:00 PM.