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Thursday February 9th, 2012 » Winter Quarter, Week 6

OIT > Email > Set Up > Outlook 2003 for Windows (POP)

Configuring Outlook 2003
for Windows Using POP

Summary: Use the directions below to configure Outlook 2003 to check your UCI email on OIT Mailbox Services using the POP protocol.

Related Information

POP downloads your email to your local computer. By default, you will only be able to read your downloaded messages from that computer. If you need to access all your email from different computers, you may want to choose IMAP instead.

NOTE: This guide is for instructional purposes only. OIT does not support Outlook 2003. We cannot guarantee Outlook will work with OIT Mailbox Services. If you encounter trouble using this program please switch to a different mail program listed at http://www.nacs.uci.edu/email/settings.html

Norton Anti-Virus Conflict

If you receive an error such as: "Unable to send an encrypted file ", it is likely due to use of a consumer version of Norton Antivirus configured to scan outgoing mail. You will need to disable scanning outgoing mail. If you use Norton Internet Security, it conflicts with our services. To use UCI's outgoing mail server, you will need to uninstall Norton Internet Security. Call the Response Center at (949) 824-2222 for more information.

Configuring Outlook 2003

  1. Launch Outlook 2003 by clicking on its icon.
  2. Go to the Tools menu and select E-mail Accounts. (See Figure 1)

Screenshot of Tools Menu (Figure 1)
Figure 1

  1. Select Add a new email account. Then click Next. (See Figure 2)

Screenshot of Email Accounts (Figure 2)
Figure 2

  1. In the E-mail Account window, click the POP3 radio button as your server type. Click Next. (See Figure 3)

Screenshot of Server Type (Figure 3)
Figure 3

  1. In the Internet E-mail Settings window, fill in the following information: (See Figure 4)
    1. Your Name: Your full name
    2. E-mail Address: Your UCI email address
    3. Incoming mail server (POP3): pop.uci.edu
    4. Outgoing mail server (SMTP): smtp.uci.edu
    5. User Name: Your UCInetID
    6. Password: Your UCInetID password
  2. Click on the More Settings Button.

Screenshot of Internet E-mail Settings (Figure 4)
Figure 4

  1. Click on the Outgoing Server tab and check the box next to My outgoing server (SMTP) requires authentication. (See Figure 5)
  2. Click the Use same settings as my incoming mail server radio button.

Screenshot of Outgoing Server Tab (Figure 5)
Figure 5

  1. Click on the Advanced tab. (See Figure 6)
    1. Under Incoming Server (POP3), check the box next to This server requires an encrypted connection (SSL).
    2. Under Outgoing Server (SMTP), check the box next to This server requires an encrypted connection (SSL).
    3. Change the Outgoing Server (SMTP) to 587 for Outlook 2003 SP2 (or port 25 for earlier versions).
    4. Click OK to close this window. Click Next and then Finish. Your UCI email is now set up to send and receive email securely.

Screenshot of Advanced Tab (Figure 6)
Figure 6

If you have any problems, please call the OIT Help Desk at 949-824-2222, Monday through Friday, 8:00 AM to 5:00 PM.