Departmental Consolidation Questionnaire
IT Environment Summary

Academic Personnel

1 P/A II Appl/Operations

ABS Design & Construction Services

1.25: 1 DT/Server, plus .25 consultant

Windows 2003, 2008, XP, Vista
Exchange, Blackberry Server, SQL, SharePoint
Laserfiche document management

C-FORMS inspection request, Buzzsaw collaboration, Journyx time tracking

ABS Distribution & Document Management

5: 1 Manager/Appl, 2 Appl, 1 DT, 1 Operations/Web

Windows Server 2003, XP Pro, Visa, Solaris
37 workstations (2 laptop), 16 servers
MS SQL, CA Brightstor Archserv Backup, IIS, Kofax Capture, ViewOne, Visual Studio, SourceSafe.
Servers in OIT LBDC and ADC

Zotmail, E-ship, e-Docs document imaging, PalCard Approvals, correspondence tracking apps, Rapid Return, small HR and Purchasing apps, MCMG2 Postage Software

ABS Parking

3 P/A positions

Note: desktop support provided by OIT

PB Office of Institutional Research / Public Records Office

3: 1 Manager/DSS, 1 Data/Operations/Server, 1 Appl

12 Windows XP Laptop/Desktops
1 MacOS, 5 Linux, 5 Windows, 1 Solaris servers
Shares OAACS 415AH server room

CRS Course Reporting System
Extensive data collection, analysis, and reporting systems and databases

Note: Provides often time-sensitive data to executive management, UCOP and others; Symbiotic relationship between OIR Research/ Analysis and Decision Support staff

SA Vice Chancellor’s Office

3: 1 Manager, 1 Appl, 1 Appl/Sever (2 unfilled)
9 Student workers

Windows XP Pro, Vista, Linux, MacOS
64 PC, 46 Mac, 19 servers, 3 labs (VC-SA)
3 Student computing labs
Mac email server for specialty accounts
Retrospect backup

ZotPortal, SEVIS international student reporting, Visix digital signage, Creston LCD Control, Commencement Ticketing, New U Web edition, Time Clock support

SA Aux – Bookstore

5 P/A positions (most not in IT group?)

Windows 2000, Vista XP; MacOS
30 PC, 6 Mac, 4 servers
Ruby on Rails

AntPOS computer store DB, Computerstore ruby web site, Sequoia POS, course materials, merchandise system, epos e-commerce

Note: incomplete pending questionnaire response

SA Aux – Student Center

1 CRM

Windows XP Pro
49 PC, 6 Mac, 3 servers
Filemaker Pro

EMS room scheduling, Room Viewer, Conference planner, other physical resource management tools

SA Aux – Student Government (ASUCI)

1 DT/Server/Appl

Windows XP Pro
49 PC, 3 Mac, 11 servers
13 Full-time staff, 280 students
ASUCI Exchange Server (45 mailboxes)

ACCPAC accounting, Counterpoint Point of Sale, Bus Shelter screen, CI Badge ID Cards, Marquees

Note: others in office assist with desktop support; student government runs independently from the University and would have to approve participation in IT consolidation

SA Recreation

2: 1 Appl/Lead, 1 DT/Server

Windows XP Pro, Vista, MacOS
57 PC, 1 Mac, 7 servers
Crystal Reports

CLASS recreation management, Biometric hand scanners, gate control, card scanners, many specialized facility-oriented commercial software packages and corresponding hardware

SA Counseling & Health Services

1 DT/Server/Appl, 2 vacant

Windows XP Pro
180 desktop, 40 thin clients, 40 servers
Exchange (120 mailboxes)
Symantec Backup Exec
MS .Net, Crystal Reports

Medicat practice management and electronic medical records, ProPharm Pharmacy, Computerized Radiography, Letters of Recommendation, Titanium Appointment Scheduler, ZotLink student employment listing

Note: Getting DT and other help from SA Technology and OIT

SA Dean of Students

1 Manager/Appl/DT, 1 special DT, 1 DT/Appl

Windows XP Pro, Vista
21 PC, 67 Mac, 14 servers
4 student labs
Campus organization Web/email hosting

Door security (card-swiping), Articulate PPT to Flash, adaptive technology systems (Disability  Services), FSA Atlas database/ government reporting, JAMS Judicial Affairs Management

Note: 1 staff member provides specialized support of equipment for Disabled Student Center

SA Enrollment Services – Admissions (OARS)

4: 1 Manager/Appl, 2 Appl (1 does DT/Server too), 1 Operations + 2 unfilled Appl

Solaris, Windows XP
40 desktops, 22 laptops, 6 Sun Servers
COBOL, JAVA, Perl, MySQL
Shares server room with Registrar

Homegrown Admissions system and associated support systems

SA Enrollment Services - CFEP

1 DT/Server/Appl, some non-IT staff help with IT projects

81 people supported
56 Mac and 9 Windows desktop, 20 Mac and 6 Windows laptops, 6 Mac and 1 Windows server, 8 seat lab; portable 30 seat Windows, 20 seat Mac, 16 seat iMac labs,  Server room
PHP, javascript, mySQL, Filemaker Pro, MS Access
Teleform document scanning/capture

CFEP participation DB, departmental purchase request, payroll ledger reporting, gifted student Web registration, FOCUS, etc.

SA Enrollment Services – Financial Aid (OFAS)

8: 1 Manager/Appl/Server, 1 Manager/Appl/Web/ Server, 2 Appl/Web, 2 Appl/Report, 1 Operations/ DT/Report, 1 TechWriter

Windows XP, 2000, 2003, NT (DOS/Novell archival)
104 desktops, 5 laptops, 16 servers
MS SQL, MS .Net, VB, IIS
Liberty Net Document management system
OFAS Server room – 101AH

FAME – Homegrown financial aid management system; INAS – Commercial Inst Needs Analysis System; INFAMOUS (legacy)

SA Enrollment Services - Registrar

8: 1 Manager/Appl, 6 Appl, 1 Operations  (1 additional P/A not part of IT group)

Windows XP. Windows Server 2003, Solaris, Linux
30 workstations, 7 laptops, 3 app-PCs, 18 servers
Oracle, COBOL
Shares AH server room with Admissions

Homegrown: StudentAccess, Web-based registration, ARIES Academic Record Info and Edit, CARES enrollment, CASPER master course system, CAF course approval, WebGrades, WebRosters, eSOC, WebSOC
Commercial: R25 event scheduling, Sungard Degreeworks

SA Student Housing

10: 1 Manager, 6 Appl, 2 DT/ Server, 1 network (2 vacant)
Up to 21 student workers

Windows XP Pro, Vista, Mac OS X
203 PC, 2 Mac, 28 servers
6 student computer labs
Exchange (249 mailboxes)

The Maintenance Authority (TMA), OSCAR Residential Management System, Cisco Works, Packeteer, Cisco Clean Access, HARS accounting, HRAD Graduate Residential Management, KeyTrak, TESA Card Key system, Cable TV system

Athletics

4: 1 Manager, 1 DT/Server, 1 Appl, 1 E-tech + 1 student DT/Server

Windows XP, Vista, MacOS, Linux
138 desktops, 44 laptops, 18 lab, 18 servers, 67 cell (28 smart)

9 Major commercial
7 home-grown

Notes: E-tech does sound, lighting, video in Bren Center, Ticketmaster POS terminals; IT staff support sports venues and visiting team staff and players, media staff, conference staff, travel to remote venues, support some home computers, 450 student athletes

University Advancement

10: 3 DT/Server, 3 Appl, 3 Report, 1 Web

Windows XP, Windows 2000/2003/2008
95 desktops, 35 laptops, 54 Servers
Oracle, Sybase, MS SQL, IIS, Exchange, MS System Center, Crystal Reports, Powerbuilder

FileMark SMARTi (Imaging), Advance (Alumni/Donor), eGiving, Abacus (UCI Foundation accounting)

Notes: Requires on-site support for presentations; uses several outside contract services for special functions

University Communications

3 P/A positions (1 not in IT group)

Note: IT staff focus solely on supporting main campus web pages and other e-publications; Communications relies on OIT for desktop, server, and email support.

University Extension

12: 2 Manage/General, 2 Server, 3 Appl, 1 Web, 4 EducTech

Windows XP, Vista, Server 2003/2008
113 staff, 100+ GAs, 100-400 instructors
200 workstations, 21 servers; Educational: 93 workstations, 3 labs, 4 servers, 25 classrooms, 11 laptops, 10 production computers
Exchange, Sharepoint
MS SQL, .Net, C#, Report Server, PowerBuilder
MS Document Locator document management

PowerCampus
MS Enterprise Reporting financials

Note: To be factored in after administrative IT consolidation along with other academic units